Views: see the same data 12 different ways

A view is a saved way of looking at one sheet. The data underneath never changes, only how it is arranged. Add as many views as you need instead of duplicating a sheet.

Add a view

1. Open a sheet and click + in the view switcher at the top.
2. Pick a view type.
3. Fill in what that type needs. A board needs a field to group by, and a calendar needs a date field.
4. Name it and save.

The view types

Popular

• Table: rows and columns with sorting and filtering. See Table view.
• Board: a kanban board grouped by status. See Board view.

Plan & Track

• Calendar: events on a monthly or weekly calendar. See Calendar view.
• Charts: visual dashboards and reports. See Dashboards and charts.
• Gantt: a project timeline with dependencies. See Gantt and timeline views.

Specialized

• Timeline: resource scheduling on a time axis. See Gantt and timeline views.
• Card: visual cards in a grid. See Card and gallery views.
• Gallery: browse files and images. See Card and gallery views.
• Form: collect data with a custom form. See Build a form and collect responses.
• Blog: publish content as articles.
• Email: read emails like an inbox.
• Vista: an AI-generated live page.

Views vs filters

A filter narrows the rows inside one view, for example Status is not Done. It is saved on that view.

A view is the whole saved lens: its type, plus its filters, sorts, grouping and the fields it shows. Switching views changes all of those at once. Changing a filter changes only the view you are in.

So when you want a different cut of the same data, add a view rather than re-filtering a shared one. See Filter, sort and group.

Who can see a view

A view has its own access list, separate from the sheet's. People who can open the sheet see only the views that include them. A view can also be published as an app for guests or portal customers. See Share a view.

Notes

• Some types need a matching field before you can create them. A board needs a groupable field, and a calendar or Gantt needs a date field. If the option is unavailable, add that field first.
• A view is shared. When someone with the Editor or Admin role on it changes its filters, the change applies to everyone, so add your own view rather than editing a shared one. Viewers' filter changes last only for their own session.
• What is a view in Atwork? A saved arrangement of one sheet's records: a table, board, calendar, Gantt and more, over the same data.

Related: Filter, sort and group · Share a view · Build a sheet with custom fields